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Customer Profile
Lawrence County, Pennsylvania
Register of Wills & Recorder of Deeds
Improved Operational Efficiencies, Access, Security and Preservation of Records
 Lawrence County, Pennsylvania is focused on implementing the lastest technological developments to provide new and innovative ways to better serve their constituents. Janet Kalajainen, Register of Wills & Recorder of Deeds of Lawrence County, has been serving the public in this role since 1982 and was an employee in this office for 10 years prior.
Ms. Kalajainen has been instrumental in ensuring the office has the latest technology and is compliant with all regulatory mandates. She has seen the office procedures evolve from handwriting, typing and microfilming to computerization and digitization. As a leader on the County's Records Improvement Committee, President of PSAECO (Pennsylvania State Association of Elected County Officials), and President of the PA Association of Register of Wills and Orphans' Court, Ms. Kalajainen has been focused on three major goals for her office:
- Improved Operational Efficiencies and Reporting
- Improved Access to Records while Maintaining Security & Integrity
- Preservation of Records
In order to achieve these goals, Ms. Kalajainen decided to partner with RecordFusion to upgrade her records management system and digitize all of the records in her office.
In January of 2006, Lawrence County went live with RecordFusion's Electronic Records Management System, CountyFusion. Ms. Kalajainen was very involved in the design and the customization for her office.
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Location:Northwest Pennsylvania
Population:Approximately 92,400
SOLUTIONS IMPLEMENTED
- Recorder of Deeds Solution
- Register of Wills Solution
- Imaging/Indexing of Film & Books
- Archiving of Image to Film
HIGHLIGHTS
- Recording and returning documents same or next day
- Month-end close-out expedited from one week to one day
- Immediate public access to records
- Multiple levels of redundancy to protect and secure records
- Automatically archiving images to film to meet State requirements
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"The approach that RecordFusion has taken to design the system allows it to be easily tailored for different workflows. They worked with us to design the system to our specifications. Since we have implemented our CountyFusion Records Management Solution, we have greatly improved efficiencies. The integral quality controls and custom validation points improved the accuracy and consistency of our information as well," states Ms. Kalajainen. "I was thrilled to see how quickly we achieved the following through our partnership with RecordFusion."
Improved Operational Efficiencies and Reporting
- Streamlined workflow and removed many unnecessary or
duplicate steps
- Processing records in less time; returning documents same or
next day
- Reduced day-end close-out to minutes
- Reduced month-end close-out from nearly a week to one day
- Enhanced and consolidated reports providing the most valuable information in an easy-to-read and understand format, meeting State and Auditor requirements
- Faster and more accurate indexing through RecordFusion's
OCR/ICR technology
- Integrated with Assesor's office information to verify Parcel ID and to automatically populate property addresses
- Increased standardization and uniformity to the recording process through the use of cover pages
- Automatic submission of Inheritance Tax information to the State, eliminating the need to create and mail reports
Improved Access to Records while Maintaining Security and Integrity
- Information is now available to the Public immediately on Lawrence County's secure website
- The public can easily determine if records are verified or not
- Increased depth of records available online through RecordFusion's expert scanning and indexing of filmed records from 1996 back to 1979.
- Plan in place to digitize records back to 1849 with RecordFusion
- Records are protected with multiple levels of backup and redundancy
- Full data and image replication is located at RecordFusion's secure data center, which allows the public to access all data without accessing Lawrence County's live database, protecting and ensuring the integrity of the County's data
Preservation of Records
In conjunction with the implementation of their records management system, Lawrence County is utilizing RecordFusion's conversion services to archive all of their images to film to meet State requirements.
- Archiving all records to film with no work on Lawrence County's part
- RecordFusion archives all images for Lawrence County on an agreed-upon schedule with Lawrence County
"It is amazing what we have accomplished in such a short timeframe. RecordFusion has wonderful customer service and is very responsive to my needs. I am confident that Lawrence County's partnership with RecordFusion will allow my office and the County to continually achieve our goal of improving the services we provide to our constituents," Ms. Kalajainen said.
To check out Lawrence County's online records, go to: www.lawrencecountyrecordspa.us.
Currently, images are available for free, so set up an Agent Account to see how easy it is to navigate and view images.
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