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eRecording 101
With more and more counties implementing electronic recording systems, we'd like to take a minute to get everyone up to speed on the latest news with eRecording.
eRecording, simply put, is the process of submitting documents electronically for recording. So, instead of mailing in or walking up a document for recording at a county office, eRecording submitters can initiate the recording process over the internet from a remote computer. This process can save constituents valuable time, and eRecording can provide many productivity gains to county recording offices.
Currently, three levels of eRecording exist in our industry.
Level 1 eRecordings were the first to gain traction in recording offices, and many smaller counties are still accepting eRecordings in this format. This type of eRecording only includes the submission of a scanned image without any index data.
Level 2 eRecordings, which include scanned images and index information, have become widely accepted nationally. Since Level 2 eRecordings include index data, they can help county recording offices save valuable indexing keystrokes.
Level 3 eRecordings are fully electronic and include digital signatures and eNotarizations. The technology is very attractive because it enables maximum efficiencies both for submitters and for county recording offices. However, because level 3 recording technology is not yet standardized, many Recorders are hesitant to embrace this technology.
eRecording has many advantages for both counties and submitters. For the submitter, eRecording saves time by reducing signature and notary delays. Submitters can also enjoy the accounting benefits of paying for eRecordings with ACH. For counties, the primary benefits of eRecording are speed and cost. With Level 2 and 3 eRecordings, indexers don't need to key in as much index data, so processing costs can be reduced dramatically. eRecordings also cut down on mailing costs, human resources, and cashiering efforts.
While our technology can support all three eRecording levels, RecordFusion has elected to develop a powerful eRecording system to enable Level 2 Recordings which fully integrate into our CountyFusion system. We are actively participating in discussions to standardize level 3 eRecordings and will make this system available to our county partners when industry organizations can agree on level 3 technology standards.
Armed with just a scanner and Internet access, users of our eRecording system can submit documents electronically for recording at the County office. The system features an easy-to-use Internet interface for submitters to upload their documents, and it manages payment through ACH or by escrow account. Once an eRecorded document arrives at the County for recording, CountyFusion automatically picks up the eRecording and makes it available for processing, just like any mailed or walkup submission.
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